Processing progress bills

Working with 3-Accounts Receivable > 3-7 Progress Billing > Processing progress bills

Processing progress bills

The following bullet points provide some important insights about processing progress bills:

You can calculate holdback using a rate for completed work and another rate for stored materials.

In the Current Stored column, you can enter the amount of material currently being stored. When you create the next application, Sage 100 Contractor moves the costs to the Prev. Stored column. As you complete work, remove the costs for items no longer being stored. To remove costs, enter the costs as a negative amount in the Current Stored column, then enter the costs as a positive amount in the Current Comp. column. (Otherwise, the negative amount in the Current Stored column subtracts from the actual Current Complete and reduces the invoice amount.)
You can bill for work and release holdback on the same application. After updating the application, remove the holdback rates.

To process a progress bill:

Open 3-7 Progress Billing.

Do one of the following:

Create the progress bill automatically.

Create the progress bill manually.

If you have issued change orders for the job, update the progress bill application to reflect the affects of the change orders.

Update the costs.

You can then adjust the amounts in the Current Completed cells, or the percent of work completed in the Percent Completed cells.

Calculate the project costs.

Print the progress bill application.

When you submit the progress bill application, do the following:

In the Submitted text box, enter the date you submitted the request. If you leave the Submitted text box blank, Sage 100 Contractor enters the current date for you.

On the Options menu, click Submit Application.

After submitting the application, you can create an invoice by posting the application. On the Options menu, click Post Application.

Prepare the next progress bill application.

Links to more information...

Creating new progress bills for jobs

Creating new progress bills manually

About updating costs in progress bills from change orders

About updating project costs automatically

Preparing the next progress bill

Entering setup data for progress bills

Releasing holdback for progress bills