7-1 Create New Company

Working with 7-Utilities > 7-1 Create New Company

7-1 Create New Company

It’s best to create a separate company for each company for which you keep books. When you create a new company, Sage 100 Contractor creates a folder for that company on a drive under the \MB7 folder.

There are two ways to create a new company:

Create a new company containing no existing company information
Create a new company based on an existing company’s information

New company containing no existing company information

As a first step, Sage 100 Contractor creates a database for the new company. In the case of a new company containing no existing company information, Sage 100 Contractor creates a company database with table headings, but no other information.

After creating a new company with no references to an existing company’s information, the next step is to enter new company information on the 7-2 Company Information window. When you enter company information, you will find it helpful to have the following:

Complete company address
License number
Business Number
Canada Revenue Agency Program Accounts
Resale number
Telephone and fax numbers
Email address
Direct deposit information, which is the account number, routing number, and the account type.

Important! You cannot create a company with the following characters in the company name: : ?/ \ |@ . # $ % ^ & ( )

To create a new company containing no existing company information:

Open 7-1 Create New Company.

Under Options, select Create a new company.

Click the Drive drop-down arrow, and select a drive from the list.

The Drive choice is preset to create a new company on C:\MB7.

In the Company Name text box, type the name of the new company.

Click Create Company.

A message window displays the company information, and requests that you verify it to continue creating the new company.

To continue, click Yes.

The Create New Company Progress window opens and displays the progress. When the company has been created, the window displays Progress complete.

On the Create New Company Progress window, click Close.

Then on the 7-1 Create New Company window, click Close.

After creating the new company, you may proceed to 1-8 General Ledger Setup to set up your accounting structure, fiscal year date, current period, sales tax setup, and inventory valuation method (if you have the Inventory Add-on Module).

Tip: You can also access the Create New Company function by selecting File, then New Company from the menu bar.

New company based on an existing company’s information

Setting up new blank companies is labour-intensive. That is why Sage 100 Contractor provides a utility that can create a new company from an existing company’s data. Using this utility will save you a lot of time and effort when creating new companies. Before you start, however, it is important to determine that you have an existing company that is a good match for your new company.

In using this method, selected information from the existing company populates the database tables in the new company. The existing information consists of list information (clients, accounts, employees, etc.) and external files (with no existing job information). No transactions are part of the transferred information.

When you choose to create a new company based on an existing company’s information, it contains the following:

Type	Includes, but not limited to
List data	Clients Accounts Employees Cost Codes Parts Vendors
External files with no job reference	Takeoff template files Takeoff grid files Bitmap images for clients, employees, etc. Attachments

Type

Includes, but not limited to

List data

Clients

Accounts

Employees

Cost Codes

Parts

Vendors

External files with no job reference

Takeoff template files

Takeoff grid files

Bitmap images for clients, employees, etc.

Attachments

If a field within a table contains transactional data, it is not copied.

Type	Includes, but not limited to
Transactional data directly related to jobs	Accounts receivable Field reports Inventory allocations Payroll records
Transactional data contained in a field within a table	Accounts payable—beginning balance and ending balance Employees—Qtr1 gross, Qtr2 gross, etc. Ledger accounts—beginning balance and ending balance

Type

Includes, but not limited to

Transactional data directly related to jobs

Accounts receivable

Field reports

Inventory allocations

Payroll records

Transactional data contained in a field within a table

Accounts payable—beginning balance and ending balance

Employees—Qtr1 gross, Qtr2 gross, etc.

Ledger accounts—beginning balance and ending balance

Keep in mind that each new company requires a minimum of 50 megabytes of hard disk space, and as you enter information for each company, it requires more space. The number of company folders you can retain on your hard disk is only limited by the amount of available hard disk space. A company database can be created on any local or network drive; however, you must have been given the rights to write to that selected drive by your network administrator.

Before you start to create a new company from an existing company, please review the following information:

You cannot copy a company: (1) If you do not have the correct level of administrative rights; (2) If the company is in use and exclusive access is denied.
When creating a new company based on an existing company’s information and regardless of the drive location, Sage 100 Contractor companies must be created under the \MB7\ folder.
Do not create a new company based on an existing company for a backup. For more information about backing up company data, see the Sage 100 Contractor Help topic, About backing up data.
Creating a new company from an existing company can only performed by a supervisor user with exclusive access.

Tips:

Before creating a company on a network drive, consult your network administrator.
By storing each company’s information in a separate folder, you can back up and restore company information.

Important! You cannot create a company with the following characters in the company name: :?/ \ |@ . # $ % ^ & ( )

To create a new company based on an existing company’s information:

As the supervisor user, open the company that you are going to use to base your new company with Exclusive Access.

Open 7-1 Create New Company.

Select Create a new company based on (The existing company name appears here.).

Click the Drive drop-down arrow, and select a drive from the list.

In the Company Name text box, type the name of the new company.

Click Create Company.

A message window displays the company information, and requests that you verify it to continue creating the new company.

To continue, click Yes.

The Create New Company Progress window opens and displays the progress. When the company has been created, the window displays Progress complete.

On the Create New Company Progress window, click Close.

Then on the 7-1 Create New Company window, click Close.

After creating the new company, you may proceed to 1-8 General Ledger Setup to set up your accounting structure, fiscal year date, current period, and inventory valuation method (if you have the Inventory Add-on Module).