About editing job costs for time and materials invoices

Job cost records display the time and materials billing information. In the job cost records, you can change the billing status of a record, control whether a specific job cost record is taxable, or override the billing amount.

The billing amount is comprised of the job cost plus the hidden markup. You can change the billing amount, but Sage 100 Contractor does not apply the hidden markup to the new billing amount.

By overriding the billing amount, you can:

• Increase the billing amounts. Suppose that halfway through a job contract you negotiate a volume discount with the lumber vendor. Because the contract stipulates that you do not have to pass contractor discounts to the client, you need to increase the billing amounts.
• Reduce the billing amounts. For example, the contract stipulates that the cost for site work is not to exceed $15,000 but the subcontractor billed you for $16,500. To reflect the cap placed on the cost for site work in the invoice, reduce the billing amount.
• Create job costs for work that does not cost you anything to produce. Suppose a potential client requests design plans for some home remodeling work, but will only pay a $1,000 design fee to the contractor who wins the job contract. When the client awards the contract to you, enter a job cost for the design fee in the Job Costs window.
• Include a job cost on an invoice, but not bill for the work. On a remodeling job, suppose your crew applies the wrong texture to the walls of a room. The crew re-textures the room correctly but you must bear the costs of the mistake and cannot charge the client for it. On the invoice, you can show the work was performed twice, but you are only charging for the correct work. In each job cost record that you want to show but not charge for, you can delete the billing amount.
• Exclude a job cost from an invoice and not bill for the work. For example, assume that you posted a payable invoice to the wrong job. A reversing entry corrects the error, but the original error and the reversing entry show on the time and materials invoice. To remove both transactions from the invoice, change the bill status to 2-Not Billable in each of the two job cost records.