About 5-5-1 Daily Payroll Entry

You enter payroll data on the 5-5-1 Daily Payroll Entry window daily for all the employees as well as for allocating equipment use. From the daily entries, you can generate daily reports to review the daily costs of labor and equipment use.

You can attribute an employee’s time to jobs, operation of equipment on jobs, or the repair and maintenance of equipment. Suppose Dan spends the afternoon repairing the engine of a backhoe. To make the repairs, Dan uses a forklift to lift the engine out of the backhoe. On a single line, you can enter Dan’s time spent repairing equipment, what piece of equipment was repaired the backhoe—and, what equipment was operated—the forklift.

You can also enter time for equipment at the job site that does not require an operator. For example, a generator does not require an operator, but you charge for the time it is in use and idle. On a single line, you can enter both the operated and idle time.

You might find this additional functionality beneficial too. The related scope of work recorded in 6-11-6 Daily Field Report line notes from both employees and equipment grids can be imported into 5-5-1 Daily Payroll Entry using the Options > Import Daily Field Report. This provides a way for that information to become part of your payroll and job costing records.

The 5-5-1 Daily Payroll Entry window only allows you to enter times for employees who worked jobs or repaired equipment and times for equipment that was used. The 5-5-2 Payroll Records window allows you to enter records for salary, bonuses, adjustments to deduction and benefit balances, startup data, advances, or third-party sick pay.

At the end of a payroll period, you can convert the daily payroll records into timecards. Each timecard contains the hours worked by an individual employee. After conversion, you can only review timecards in the Payroll Records window.