Posting payroll in summary

Caution! The journal transaction containing the summary of the payroll expenses does not tie into the job costs created during the final-compute of the payroll records. Therefore, the job cost reconciliation report does not include those journal transactions.

Summary posting provides an advantage over detailed posting for companies with very large payrolls. It reduces the total number of line items posted to the general ledger, and it also reduces the detail posted for each employee paycheck.

The following compares detailed posting to summary posting:

• In detailed posting, Sage 100 Contractor creates a journal transaction for the total cost of each paycheck. Each journal transaction contains line items for the labor costs and each payroll calculation.
• In summary posting, Sage 100 Contractor requires you to provide a clearing (summary) account in addition to a checking account, where the clearing account temporarily holds the net pay.

Posting creates a separate journal transaction for the net amount of each paycheck, which posts to the clearing account and the checking account. Then Sage 100 Contractor creates a journal transaction containing a summary of the payroll expenses. The expenses post to the accounts as directed in the setup for each payroll calculation; the net amount of the payroll records posts against the clearing account. After the summary posting is complete, the clearing account balance returns to its original balance.

The Post Payroll to GL window has six text boxes in which to enter information. Use the Pay Period Ending and Record# text boxes to select a range of pay periods and records. Alternatively, you can use the Record Pick List to select a specific pay period and record.

In addition, consider the following points:

• You can limit the posting to a range of pay periods. In the first Pay Period Ending text box, enter the ending date of the first pay period you want to post. In the second Pay Period Ending text box, enter the ending date of the last pay period you want to post.
• You can limit the posting to a range of records. In the first Record# text box, enter the first payroll record you want to post. In the second Record# text box, enter the last payroll record you want to post.

To post payroll in summary:

Tip: You can create a Record Pick List of payroll records to post.