Backing up your accounting data is critical to ensuring its safety and integrity. Having backed up copies of your data can solve many problems and can also help Customer Support to isolate and identify errors. While you can replace program files or computer hardware, you will not be able to replace accounting data without a backup.
Caution! When backing up your data, be sure to make a full backup copy and not an incremental or differential one. An incremental or differential backup only records alterations to the data since the last backup.
There are many causes for data file corruption, ranging from faulty hardware to power fluctuations. If you do not have a backup routine established before losing data, you will have to re-enter all your accounting data. With a recent backup, however, you can restore your data.
Problems with your data are not always immediately apparent, and data entry can continue for some time without discovering any errors. In a strong backup routine, you create a series of backup copies over time that would allow you to restore a backup made prior to the introduction of the errors.
When backing up data as part of the year-end close process, it is important to count the number of files and folders in your company.
| 1 | In Windows Explorer, right-click the company folder and select Properties. |
| 2 | On the Properties window, the General tab, look in the list for the Contains line for the number of files and folders. |
| 3 | Write this number down so that you can refer to it after you have made the two copies. The number of files and folders has to be exactly the same in both the company and the backup copy. |
Important! Sage 100 Contractor software itself does not provide a means to back up your data because the backup process is dependent on your hardware and operating system. You need to set up a backup procedure using a tape drive, DVD, or third-party backup software before entering data in Sage 100 Contractor.
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Which files to back up in Sage 100 Contractor |
For additional online resources for Sage 100 Contractor products, visit the Sage Customer Portal. Use the portal to access the knowledgebase, chat online with customer support, or enter a customer support ticket.
For additional training on Sage products, visit Sage University.