Entering freight costs and variances in materials costs

Sage 100 Contractor creates a payable invoice from a record saved in the 12-4 Purchase Order Receipts window. You have the option of selecting the invoice’s status (2-Review or 3-Dispute) when entering purchase order receipts. When you receive the invoice, enter the freight costs or variances in materials costs in the 4-2 Payable Invoices/Credits window.

Consider these points before entering the costs and variances:

• You can only post freight costs or variances in materials costs to an invoice assigned status 1-Open, 2-Review, or 3-Dispute.
• Sage 100 Contractor allows one entry per text box. You can enter a freight amount, save the invoice, then go back later to the same invoice and add a variance amount. After an amount is entered in a text box, that box is unavailable and is no longer available.
• Freight costs and the variance in materials costs each appear as separate lines in the journal transaction.
• When posting the invoiced costs against a job, Sage 100 Contractor assigns the freight costs to the first job cost record.

To enter freight costs or variances in materials costs: