Working with 4-Accounts Payable > 4-6 Recurring Payables > Setting up recurring payable transactions in 4-6 Recurring Payables

Setting up recurring payable transactions in 4-6 Recurring Payables

Tip: When your cursor is in a text entry box, the status bar (located at bottom left corner of the window) displays information about what to enter and how to enter it.

To set up a recurring payable transaction:

1 Open 4-6 Recurring Payables.
2 In the upper part of the window, do the following:
a In the Vendor box, enter the vendor associated with this recurring payable transaction.
b In the Description box, enter a brief statement about the transaction.
c In the Next Date text box, enter the next date when the transaction needs to post.
d In the Cycle text box, enter the transaction cycle.

In Sage 100 Contractor, a cycle is represented by ##DY (a number of days), ##MO (a number of months), and ##TH (a specified day every month). You replace the ## symbols with the number of days or months, or the day of the month for the processing cycle. For example:

  • 30DY means due every 30 days.
  • 02MO means due every two months.
  • 25TH means due on the 25th day of each month.
e In the Due Terms text box, enter the cycle for the date when the invoice is due.
f In the Discount Terms text box, enter the cycle for the date by which the vendor must receive payment for the discount to apply.
g In the Status list, click the invoice status.
h In the Type list, click the invoice type.
3 In the grid, enter lines for each item:
a In the Description cell, enter a brief statement about the line item.
b In the Quantity cell, enter the quantity purchased.
c In the Price cell, enter the price per unit.
d In the Account cell, enter the ledger account.
4 On the File menu, click Save.

Links to more information . . .

Setting up automatic reminders to post recurring transactions

Posting single recurring transactions in 4-6 Recurring Payables

Posting groups of recurring transactions in 4-6 Recurring Payables

More resources

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