About 5-2-1 Employees

Using the 5-2-1 Employees window, you create an employee record for each employee who works during the calendar year. The record stores personal and work-related information, and acts as the source for each employee’s hourly pay rates, salary rates, or paygroups. In addition, you can accrue sick and vacation time, provide direct deposit for employees, and automatically recover payroll advances.

On the Compensation tab, you can enter information about Paygroups, Standard Regular Rate, Commission%, Salary, Accrued Sick Hours, Accrual Rate, and more. You can also enter information about Other Authorized Deductions, Deduction for Prescribed Zone, Labour-Sponsored Funds, and Additional Tax to Withhold to include the appropriate information when preparing the T4 electronic file.

On the Direct Deposit tab, you enter employees’ direct deposit information and email address for the direct deposit pay stub.

On the Calculations tab, you can select which payroll calculations to use and customize the calculation rates for each employee. Each employee record stores its own calculation rates; you can create one payroll calculation but set up different calculation rates for each employee. When you trial-compute or final-compute payroll, Sage 100 Contractor uses calculation rates from the employee records to compute the deductions and benefits for each employee.

On the Additional Contacts tab, you can add multiple additional contacts for each employee.

Important! Contacts entered in employee records are not synchronized with Outlook due to security reasons.

You can also create generic employee records for scheduling resources. A single, generic employee can represent an entire crew, such as a framing crew. Use the generic employee to assign employee resources to tasks in a schedule, thereby preventing the over-allocation of labour . For service work, you can use the generic employee as a placeholder for scheduling work orders in the 11-3 Dispatch Board window.

Important! Do not enter more than one employee record for any one employee. For example, if you make a mistake on an employee record, do not correct the mistake by making a second record for that employee.