About deleting employee records

Caution! Exercise caution when deleting employee records. Cost records use employee information for cost reports. This includes but is not limited to job costs, equipment costs, and service receivables. Moreover, current job records might contain references to old employee records.

When closing the payroll, you can delete employee records based on the status assigned to the employee record. You can remove records assigned status 3-Quit, 4-Laid Off, 5-Terminated, and 7-Deceased.

Suppose that you often re-hire employees. You might not want to delete certain employee records. Sage 100 Contractor lets you review each employee record before deletion when you select the Approve Each Employee’s Removal check box.

Caution! You can usually delete the employee records of former office employees. Nevertheless, make sure the job cost records do not refer to the office employee records you want to delete.