1-6 Period and Fiscal Year Management

The 1-6 Period and Fiscal Year Management window provides options for advancing to the next fiscal year and archiving data from your previous fiscal accounting year. The 1-6 Period and Fiscal Year Management window includes the following options:

• Change Period. Opens the Change Period window. You can set the posting period to any period from 0 to 12. If you are on period 12, you can also advance the period to the next fiscal year. When you advance the posting period, the program performs an audit automatically and logs the audit results. For more details about this functionality, see the topics in the section, Change Posting Periods.
• Audit Books. Opens the Audit Books window. Click at any time to perform an audit, and the audit results are logged. For more details about this functionality, see the topics in the section, Audit the Books.
• Recalculate Balances. Opens the Recalculate Balances window. Click to recalculate account, job, vendor, client, and equipment balances. Recalculating the balances repairs certain period audit errors, and the remaining audit errors are logged. For more details about this functionality, see the topics in the section, Recalculate Balances.
• Archive Fiscal Year. Click to open the Archive Data window. Formerly the Close Year wizard, the Archive Data wizard leads you through the process of archiving your data from previous fiscal periods. You can archive up to 12 periods at one time. You do not have to close your fiscal year before archiving your data. For more details about this functionality, see Archive Data at year end.

Note: Archive Fiscal Year is only available if your posting period is set to 12.

• Manage Period Availability. If you log on to Sage 100 Contractor as a Supervisor, click Manage Period Availability to open the Manage Period Availability window. Use the Manage Period Availability window to restrict other operator's access to selected posting periods. You must be logged on as a Supervisor to make changes in this window.
•  Audit History. Every time you initiate an audit, the program logs audit history in the window’s grid. The Audit History window displays three columns, Date, User Name, and Audit Result. The results displayed can be:
  • Audit successful. No errors were found.
  • Repair successful. Errors were found and repaired when the balances were recalculated.
  • [n] errors detected. A number of errors that couldn’t be repaired and were logged.
    For more details about this functionality, see the topics in the section, Audit History.