About controlling accounts

A controlling account is a ledger account in the general ledger that summarizes the balances for a group of similar subsidiary accounts. With specific, dedicated controlling accounts, the program uses the accounts you designate to automatically post certain transactions to the correct ledger accounts.

When you select a pre-built chart of accounts, Sage 100 Contractor assigns the account numbers to the ledger accounts. You can change the account numbers during setup; each account number must fall within the correct range.

Under Controlling Accounts, Sage 100 Contractor uses the accounts you designate to automatically post certain transactions to the correct ledger accounts. For example, when you post a receivable invoice, you do not need to supply the accounts receivable ledger account. After posting a transaction to the general ledger, Sage 100 Contractor locks the account numbers for the accounts under Controlling Accounts. The account numbers will appear shaded.

You can change the account numbers on the Receivables, Payables, Equipment, and Inventory tabs whether or not you have posted transactions. If you change the account number on the Receivables, Payables or Equipment tabs, you will have to move the balances to the new account through a journal transaction.