About voiding checks

Important! You cannot void a transaction in a different period than that in which it was originally posted.

When you create an accounts payable, general ledger, or equipment check and save it, Sage 100 Contractor posts the check to the general ledger. You cannot void these checks in the 1-3 Journal Transactions window unless the status is 1-Open. When you do void a check, Sage 100 Contractor assigns the check status 3-Void and adjusts the invoice and vendor balances accordingly. If the check was applied to an invoice and the invoice was closed, Sage 100 Contractor reopens the invoice and adjusts the balance to what is due. Best practices in accounting procedures require that you do not void transactions that have been processed by the bank. Therefore, it is not possible to void transactions with a status of 2-Cleared.

Payroll checks are processed by Sage 100 Contractor differently from other types of checks. Therefore, you need to void payroll checks through the 5-2-2 Payroll Records window. To void a payroll check, void the timecard record that Sage 100 Contractor used to create the check. This reverses the amounts applied to the employee quarterly totals and year-to-date totals, and voids the job costs.