About progress billing for jobs

The 3-7 Progress Billing window provides a system for creating progress billings, with each new application building on the previous submitted application for a job. Then under each job, Sage 100 Contractor assigns each application its own application number. Most progress bills are printed on AIA certificates.

Creating a progress bill requires that you provide some basic information in the Progress Billing Setup window. You can provide the name of the architect and the architect’s job number for the project, as well as the income posting account, tax district number, retention rates, and a maximum for retention.

To create an application, import the cost codes or divisions from the job’s budget or proposal. You can then select several ways to automatically update the cost information from the job cost records. When you select the Percent from Costs option, Sage 100 Contractor displays the actual job costs and calculates the percent of work completed by comparing the job costs against the budget. You can instead select either the From Cost Amounts or From Billing Amounts option to display only the amounts for each cost code.

When you create an application, Sage 100 Contractor assigns it status 1-Open. After you have submitted the application, submit the record in Sage 100 Contractor by clicking the Submit button. Sage 100 Contractor then changes the application’s status to 2-Submitted. When the billing is approved, post the billing by clicking the Post button. Sage 100 Contractor creates an invoice, posts it to the general ledger, and then changes the application’s status to 3-Posted. When you want to create the next application, click the Next button. Sage 100 Contractor assigns the posted application status 4-Closed, moves the costs from the Current Quantity column to the Previous Quantity column, and advances the number in the Application# text box.

You can also update the costs of the change work to the progress bill. You can either incorporate the changes to the costs in the cost codes or divisions, or include the total amount of the change order as a separate line item.