You use the 4-6 Recurring Payables window to set up recurring transactions for payable invoices that you post regularly for the same amount.
You can set up any transaction that you post on a regular basis for the same amount as a recurring transaction. You can even set a reminder to prompt users in a specific security group when it is time to post recurring transactions.
Note: You control the posting of recurring transactions to the general ledger. Sage 100 Contractor does not automatically post recurring transactions.
Use the posting date to determine when to post a recurring transaction. After you post a recurring transaction, Sage 100 Contractor advances the posting date based on the cycle assigned to the transaction.
The transaction date does not control or affect the period to which you post the transaction. If you need to post a recurring transaction to a different period, change the posting period.
To prevent the duplication of invoice numbers, Sage 100 Contractor assigns a unique invoice number to each recurring payable transaction. The invoice number is the combination of a record number and an invoice sequence number. For example, when you enter the first recurring payables record, Sage 100 Contractor assigns it invoice number RP00010001 (RP—recurring payable, 0001—record number, 0001—invoice sequence number). Each time you post the transaction, Sage 100 Contractor advances the invoice sequence number within the invoice number. The next invoice number in the sequence becomes RR00010002.
For additional online resources for Sage 100 Contractor products, visit the Sage Customer Portal. Use the portal to access the knowledgebase, chat online with customer support, or enter a customer support ticket.
For additional training on Sage products, visit Sage University.