Batches

Batch numbers group together invoices that you enter in the Payable Invoices window during a single session. To verify the accuracy of the invoices entered, you can display a list of the invoices and compare the entered amounts against the actual invoice amounts.

Sage 100 Contractor maintains a separate series of batch numbers for each user name.

When you open a payable invoice window, Sage 100 Contractor establishes the next batch number in your series by determining the largest batch number last used and incrementing it by 1. Sage 100 Contractor assigns the batch number to each new transaction you enter until the window is closed.

When entering a new record, you can change the batch number. For example, you might want to include an invoice in a prior batch. If you assign a previous batch number to a new invoice, that batch number works for one invoice, and then it changes back to the new batch number.

After you save an invoice, you cannot change its batch number.

Changing batch numbers

If you assign a previous batch number to a new invoice, that batch number works for one invoice, and then it changes back to the new batch number.

To change the batch number

1

Open 4-2 Payable Invoices/Credits.

2

In the Batch text box, enter the batch number you want to assign to the invoice.

Viewing batch lists for invoices being entered

To view the batch list for invoices being entered

1

Open 4-2 Payable Invoices/Credits.

2

On the Options menu, click Batch List.

Viewing prior batch lists

Consider the following points before viewing a prior batch list:

• Each user name has its own series of batch numbers. Sage 100 Contractor shows you the batch list for the user name with which you have logged on to Sage 100 Contractor.
• To view the batch list of another user, select an invoice from the batch you want to view. Then on the Options menu, click Batch List.

To view a prior batch list

1

Open 4-2 Payable Invoices/Credits.

2

In the Batch text box, enter the number of the batch you want to view.

3

On the Options menu, click Batch List.