Printing vendor payment checks

Working with 4-Accounts Payable > 4-3 Vendor Payments > Printing vendor payment checks

Printing vendor payment checks

Before printing vendor payment checks, consider these two points:

If applicable and before printing checks, you must print lien waivers. Click the Print lien waivers text link in the lower-left corner of the window.
If the amount of payment to a vendor results in a zero amount through the application of a credit, you must print a $0 check. Printing the $0 check is necessary to complete the invoice payment process. In the Report Printing window, select the Print $0 Checks check box.

Caution! Only print accounts payable checks from one company and from one computer at a time. Printing accounts payable checks from one company and more than one computer at a time may cause duplicate check numbers and duplicate payments.

To print vendor payment checks:

Open 4-3-2 Pay Vendors.

The total invoices of the vendors you have selected using 4-3-1 Set Invoices to Pay appear in the grid area.

Click the Select All button, or alternatively select vendors individually.

Click the Pay By drop-down arrow, and select either to pay by check, voucher, or credit card.

Click OK.

If you are paying by check, on the 4-3-5 Report Printing window, select the Report Form that suits your business. Your choices are 21-Open Stub, 22-Formatted Stub, and 23-No Job Stub. Then click the Print records icon.
When you print checks, Sage 100 Contractor creates ledger transactions. You can also specify the sorting of the invoices on your check stub. Select the option to sort the invoices in the 4-3-5 Report Printing window. Sage 100 Contractor prints the invoice numbers on the check stub; however, sometimes more than one check stub is required to print all the invoices. You can print additional check stubs with void checks to complete the printing of the invoices. In the Report Printing window, select the Multiple Checks check box.

If you are paying by voucher, on the 4-3-4 Report Printing window, select the appropriate Report Form and click the Print records icon.

If you are paying by credit card, the program displays the Credit Card Selection window. Specify a Card Issuer Account, a Credit Card, a Trans#, a Trans Date, and click OK.

Links to more information . . .

About 4-3-1 Select Invoices to Pay

Applying open credits to payable invoices

About vendor payment reports

More resources

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