Retention

About accounts payable retention

Many job subcontracts include retention. When you create a payable invoice, Sage 100 Contractor withholds retention at the rate specified in the subcontract record. If you do not indicate a retention rate in the subcontract record, you can withhold a flat amount on each individual invoice.

Posting a payable invoice declares the entire amount of the invoice as an expense. However, a percentage of the gross amount is withheld as retention, so the client is actually billed for the net amount (gross invoice amount – retention = net invoice amount). Therefore, retention is already declared as an expense, but is not paid out yet. Consequently, Sage 100 Contractor does not include retention in the invoice aging.

When you are ready to pay the subcontractor for retention, it is not necessary to create a new invoice. You can release retention on each invoice individually, or you can release the retention for the entire subcontract at one time.

Paying retention on payable invoices

When you select the Pay Retentions check box, Sage 100 Contractor includes retention in the invoice balances displayed in the Balance column.

To pay retention on a payable invoice

1

Open 4-3-1 Select Invoices to Pay.

2

In the Invoice Selection window, select the criteria for the invoices you want to pay.

3

Under Pay Options, select the Pay Retentions check box.

4

Click OK.

5

In the Set to Pay text box, enter the amount you want to pay.

6

Or, select the invoice. Then on the Options menu, click Pay.

7

Repeat step 6 for each invoice you want to pay.

8

On the File menu, click Save.

9

Print the vendor checks.

Releasing retention on payable invoices

To release retention on a payable invoice: