About 5-2-2 Payroll Records

In the 5-2-2 Payroll Records window, you can enter timecards for employees as well as hand-computed records, advances, bonuses, and third-party payments. Payroll records for advances, bonuses, and salaried employees do not require timecard information. For non-salaried employees, you enter timecards with a breakdown of the hours spent working each job or repairing equipment.

When you enter a payroll record, Sage 100 Contractor inserts default information from the job and employee records. You can accept or change any of the default information. After timecard entry, you can compute the timecards.

You might find this additional functionality beneficial too. The related scope of work recorded in 6-11-6 Daily Field Report line notes from the employees grid can be imported into 5-2-2 Payroll Records using the Options > Data Import > Import Daily Field Reports. This provides a way for that information to become part of your payroll and job costing records.

Also, you can choose whether to use an employee's work locale or residence locale as the default in timecards when the timecard line does not specify a job or when the specified job does not include a locale. When you click Options > Default Option for Locale Column, a separate window opens where you specify your choice. Your selection determines the default for the Locale Column in all time-entry windows, including the 5‑5‑1 Daily Payroll Entry window and the Sage Construction Anywhere plug-in, as well in as the 5-2-2 Payroll Records window.

To help you determine whether an employee is considered full time under the Affordable Care Act (ACA), two ACA Hours fields are available if the payroll record uses:

• 1-Regular, 2-Bonus, or 4-Startup for the Payroll Type.
• 1-Open, 2-Computed, or 3-Posted for the Status.

Normally, you do not need to enter hours manually in these fields. Sage 100 Contractor calculates ACA hours automatically for timecard lines that fall within the pay period. If the entire pay period falls within one calendar month, all the hours for the pay period are accumulated in the first ACA Hours field. However, if the pay period spans two months, hours for the first month are accumulated in the first ACA Hours field, and hours for the second month are accumulated in the second ACA Hours field.

A trial-compute allows you to review the amounts computed for each payroll calculation and make any necessary adjustments. On the Calculations tab, you can review the accuracy of computed amounts or override the calculation results by supplying different amounts. After you final-compute timecards, the computed amounts cannot be changed; Sage 100 Contractor posts the job and equipment costs, and updates the wage and payroll calculation balances in the employee records.