You can capture many types of information when entering the time for an employee. However, you do not need to put a value in every cell. Enter only the information that is appropriate for your business needs.
Important! Entering information in certain cells is conditional and based on the value in another cell. For example, if you enter a value of 1-Regular in the Pay Type list, the Piece Rate and Piece cells are unavailable. Likewise, if you enter 7-Piece Pay in the Pay Type list, the Pay Rate and Hours cells are unavailable. This situation also applies to paygroups.
When entering the time for employees and equipment, create a separate row in the grid when there is a change to the job or equipment cost data (job, phase, equipment repaired/operated, cost code, pay type, pay rate, and so on).
For example, suppose an employee operates a backhoe in the morning and a dump truck in the afternoon, both at the same job site. You would create two rows in the grid. The first row indicates the time the employee operated the backhoe. The second row indicates the time the employee operated the dump truck.
Open 5-5-1 Daily Payroll Entry.
The date box automatically defaults to today’s date.
In the Employee cell, right-click and choose Display Lookup Window or Display Detail/Add Record.
Then select an employee or add a new employee, as needed.
Enter information in the other cells in the row as needed.
You can use the right-click function in some of the cells. In other cells, you can just click to enter a value.
Use the next nine rows to enter information about equipment:
You can rename the User Defined column, and enter user-defined information.
Tip: To change the name of a user-defined column, click a cell of the column, and then press F7 to open the Field Properties window. In the User Description and User Prompt text boxes, type the new name and entry prompt.
Important! When all daily payroll records have been entered for the pay period, convert the daily records into timecards.
Creating timecards for daily payroll About entering payroll records |
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