Setting up employee records for direct deposit

An employee can have direct deposit for up to four separate accounts.

The four lines of direct deposit information are read by Sage 100 Contractor according to Rate Type first. It looks first at 1-Dollar Amount, then 2-Percent of Net, and lastly, 3-Remainder of Check. If multiple lines are set to 1-Dollar Amount, Sage 100 Contractor looks at the lines in order from top to bottom.

When you processing payroll checks through 5-2-4 Report Printing for employees that are set up for direct deposit, Sage 100 Contractor displays a message that lists these employees with their full name and direct deposit email address. Pay stubs for employees with direct deposit are processed individually, and a password-protected PDF is emailed to each employee. After the emailing is completed, you can also print pay stubs for the employees receiving the email and assign the check numbers.

To set up an employee record for direct deposit

1

Open 5-2-1 Employees.

2

In the data control text box, enter the employee identification number.

3

Click the Direct Deposit tab.

4

Click the Enable Direct Deposit check box to enable direct deposit.

5

This automatically selects the Direct Deposit check box in 5-2-2 Payroll Records. If checked, all standard payroll checks are included in the direct deposit file. A non-cashable paycheck is issued for history and employee information.

6

In the Status list, click the status of the account.

7

In the Account Type list, click the account type.

8

In the Routing# text box, enter the routing number of the bank.

9

In the Account# text box, enter the employee’s bank account number. Your account number may start with zero(s). Check with your bank.

10

In the Rate Type list, click the type of deposit.

11

In the Amount/Rate text box, enter the rate.

12

In the Direct Deposit Email text box, enter the employee's email address for the direct deposit pay stub.

13

Repeat steps 5–11 for each account.