Program warnings are displayed to users during processing, but a user can continue with processing regardless of a warning.
If you want to be alerted whenever a user ignores a program warning, subscribe to the program warning in the 7‑9 Alerts Manager window. You can choose to be notified about a particular program warning by email or through the dashboard.
When you save a transaction, Sage 100 Contractor can compare the transaction date to the period to ensure you post to the correct period. If the transaction date does not fall in the correct posting period, Sage 100 Contractor warns you, but does not prevent you from posting the transaction.
To verify the date and period, in the 1-8 General Ledger Setup window, select the Verify Date/Period check box. How?
When you save a subcontract, Sage 100 Contractor can warn you if actual plus committed costs for a cost code exceed the budget (including changes and the tolerance amount). Sage 100 Contractor does not prevent you from saving the subcontract when it displays a warning.
To use this warning, in the 6‑7‑1 Subcontracts window, select Options > Set Subcontract Over Budget Warnings, and then set the Message Type to Warnings and specify a tolerance type.
When you save a purchase order, Sage 100 Contractor can warn you if actual plus committed costs for a cost code exceed the budgeted amount (including changes and the tolerance amount). Sage 100 Contractor does not prevent you from saving the purchase order when it displays a warning.
To use this warning, in the 6‑6‑1 Purchase Orders window, select Options > Set PO Over Budget Warnings, and then set the Message Type to Warnings and specify a tolerance type.
The Over Budget Warning command notifies you if costs exceed the budgeted amount for a job. When you select the Over Budget Warning command, Sage 100 Contractor determines the costs to date plus committed costs for the jobs by phase, cost code, and cost type. It then compares the data to the original budget plus change orders. When you save the record, Sage 100 Contractor notifies you if costs exceed the budgeted amount for a job.
To use this warning, the Set Over Budget Warning option must be selected and configured for any Job Cost entry window. How?
When you select the Budget Verification command, Sage 100 Contractor compares the cost codes and cost types on the job cost screen against the cost codes and cost types in the budgets. When you save the record, Sage 100 Contractor notifies you if a line item does not appear in the budget of a job.
To use this warning, the Budget Verification option must be selected in a Job Cost entry window. How?
When saving a payable invoice for a vendor, Sage 100 Contractor refers to the Set Over Subcontract Warning option to determine if the invoice amount exceeds the subcontract balance. If the payable invoice does exceed the balance, Sage 100 Contractor provides you with a warning.
To use this warning, 4-2 AP Invoice > Options > Set Over Subcontract Warning must be selected and configured. How?
Note: When Subcontracts are exported from 9-5 Takeoffs, the warning that the subcontract exceeds the budget amount plus approved change orders for the job/phase/cost code/ cost type combination is not displayed. After exporting subcontracts through 9-5 Takeoffs, you should run the 6-1-12-21 Committed Costs report for the correct job to verify that subcontracts have not exceeded the budget.
When saving a payable invoice for a vendor, Sage 100 Contractor refers to the selection made in the Purchase Order Warning list in the vendor’s record. If the payable invoice does not meet the criteria, Sage 100 Contractor provides you with a warning.
To use this warning, 4-4 Vendor > Invoice Defaults Tab > PO Warning > 1—Warn if no PO must be selected.
When saving a payable invoice for a vendor, Sage 100 Contractor refers to the selection made in the Set Over PO Warning settings in 4-2 Payable Invoices/Credits or 4-4 Vendors (Accounts Payable). The setting in 4-4 Vendors (Accounts Payable) overrides the setting in 4-2 Payable Invoices/Credits. If the payable invoice does not meet the criteria, Sage 100 Contractor warns you.
To use this warning, 4-4 Vendor > Options > Set Over PO Warning must be selected and configured. How?
Note: When Purchase Orders are exported from 9-5 Takeoffs, the warning that the purchase order exceeds the budget amount plus approved change orders for the job/phase/cost code/ cost type combination is not displayed. After exporting purchase orders, you should run the 6-1-12-21 Committed Costs report for the correct job to verify that purchase orders have not exceeded the budget.
When you select the Verify Stock on Save command, Sage 100 Contractor checks whether you have enough stock in the specified inventory location. If there is not enough stock available, Sage 100 Contractor warns you.
To use this warning, 11-2 > Options > Verify Stock on Save must be selected. How?
When you select the Verify Stock on Save command, Sage 100 Contractor checks whether you have enough stock in the specified inventory location. If there is not enough stock available, Sage 100 Contractor warns you.
To use this warning, 12-2 Inventory Allocation > Options > Verify Stock on Save must be selected. How?
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