There are various methods for backing up your data. Depending on the amount of data entry you routinely perform, you might consider making full daily backups. It is also a good idea to regularly take one backup off the business premises or store them in a fireproof safe. If a burglary or fire occurs, a copy of your data is safe from harm.
One reliable procedure, requiring a tape drive and multiple sets of tapes, requires you to make daily and monthly backups.
For the daily backup process, you need 10 tapes.
| 1 | Label five of the tapes as Week A, with a tape designated for each weekday. |
| 2 | Label the other five tapes as Week B, with a tape designated for each weekday. |
| 3 | Start with the set of tapes labeled Week A. |
Monday night when you make the backup use the tape labeled Monday, on Tuesday use the tape labeled Tuesday, and so forth.
| 4 | At the start of the next week, use the set of tapes labeled Week B to make your backups. |
At the end of two weeks, you will have a data backup for each day.
| 5 | At the start of the third week, use the set of tapes labeled Week A again. |
Over the course of a year, you will cycle through the two sets of tapes. Be sure to store the most recent Friday backup off site.
For the monthly backups, you need a separate set of three tapes labeled Month A, Month B, and Month C respectively.
| 1 | Like the weekly backups, use each tape to back up the data for a different month, cycling through each of the tapes over the course of the year. |
| 2 | After making a monthly backup, write the month and year on the label to help you track which tape to use next. |
| 3 | Be sure to remove the most recent monthly backup off site. |
Caution! When backing up your data, be sure to make a full backup and not an incremental or differential backup. An incremental or differential backup only records alterations to the data since the last backup.
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