Creating a new company based on existing company information

Working with 7-Utilities > 7-1 Create New Company > Creating a new company based on existing company information

Creating a new company based on existing company information

Before you create a new company from an existing company, note:

You cannot copy a company if:
- You do not have the correct level of administrative rights.
- The company is in use and exclusive access is denied.
When creating a new company based on an existing company’s information and regardless of the drive location, Sage 100 Contractor companies must be created under the \MB7\ folder.
Do not create a new company based on an existing company for a backup. For more information about backing up company data, see the Sage 100 Contractor Help topic, About backing up data.
Creating a new company from an existing company can only performed by a supervisor user with exclusive access.

When you create a new company from existing company data, the new company's default posting period is set to the same posting period as the existing company. If you want to change the default posting period, you can only change it using 1-6 Period/Fiscal Year Management > Change Period.

When you choose to create a new company based on an existing company’s information, it contains the following:

Type	Includes, but not limited to
List Data	Clients Accounts Employees Cost Codes Parts Vendors
External Files with no job reference	Takeoff template files Takeoff grid files Bitmap images for clients, employees, and so on

Type

Includes, but not limited to

List Data

Clients

Accounts

Employees

Cost Codes

Parts

Vendors

External Files with no job reference

Takeoff template files

Takeoff grid files

Bitmap images for clients, employees, and so on

If a field within a table contains transactional data, it is not copied.

Type	Includes, but not limited to
Transactional data directly related to jobs	Accounts receivable Field reports Inventory allocations Payroll records
Transactional data contained in a field within a table	Accounts payable—beginning balance and ending balance Employees—Qtr1 gross, Qtr2 gross, and so on Ledger accounts—beginning balance and ending balance

Type

Includes, but not limited to

Transactional data directly related to jobs

Accounts receivable

Field reports

Inventory allocations

Payroll records

Transactional data contained in a field within a table

Accounts payable—beginning balance and ending balance

Employees—Qtr1 gross, Qtr2 gross, and so on

Ledger accounts—beginning balance and ending balance

Important! You cannot create a company with the following characters in the company name: :?/ \ |@ . # $ % ^ & ( )

To create a new company based on an existing company’s information:

As the supervisor user, open the company that you are going to use to base your new company with Exclusive Access.

Open 7-1 Create New Company.

Select Create a new company based on (The existing company name appears here.).

Click the Drive drop-down arrow, and select a drive from the list.

In the Company Name text box, type the name of the new company.

Click Create Company.

A message window displays the company information, and requests that you verify it to continue creating the new company.

To continue, click Yes.

The Create New Company Progress window opens and displays the progress. When the company has been created, the window displays Progress complete.

On the Create New Company Progress window, click Close.

Then on the 7-1 Create New Company window, click Close.

After creating the new company, you may proceed to 1-8 General Ledger Setup to set up your accounting structure, fiscal year date, current period, and inventory valuation method (if you have the Inventory Add-on Module).

Links to more information . . .

Creating new companies containing no existing company information

Entering company information

More resources

For additional online resources for Sage 100 Contractor products, visit the Sage Customer Portal. Use the portal to access the knowledgebase, chat online with customer support, or enter a customer support ticket.

For additional training on Sage products, visit Sage University.