Working with 4-Accounts Payable > 4-3 Vendor Payments > Applying accounts payable credits to accounts payable invoices

Applying accounts payable credits to accounts payable invoices

When you need to apply accounts payable invoices and accounts payable invoice credits, use 4-3-1 Set Invoices to Pay.

Tip: Credit invoices (invoices with a negative value) appear in the grid under the Invoice Total column along with other invoices. Setting the invoice selection criteria to display invoices by vendor will group invoices together.

To apply credits to invoices:

1 Open 4-3-1 Set Invoices to Pay.
2 On the Invoice Selection window under Selection Criteria, select a vendor or a job, and click OK.
The grid populates with all open invoices for that vendor or job.
3 In the Set to Pay column, enter the invoice amount to pay, and repeat for all invoices that need to be paid. This must be a positive amount.
4 Locate the credit invoice, and enter the credit amount to apply. This must be a negative amount.
5 Click File > Save.
6 Open 4-3-2 Pay Vendors, and select the check boxes of the vendor payee.
7 As required, click the Change the posting period icon to select the appropriate posting period, and then click OK.
8 On 4-3-5 Report Printing, on the Report Criteria tab:
9 Select the desired report number.
10 Select the desired Report Form from the list.
11 In the Vendor field, type the vendor number.
12 Select the Print $0 Checks box.
13 From the File menu, click Print.
14 On the Check Printing window, in the Checking Account box, type the appropriate cash account.
15 In the Starting Check Number box, type the appropriate check number.
16 In the Check Date box, type the date of the check.
17 Click OK.
18 To the message, Reminder: [number] check(s) will be printed, verify that the information is correct, and then click OK.
19 Finally, select Assign check numbers for ALL checks on the Assign/Post Checks window if the check has correctly printed.

Links to more information . . .

About 4-3-1 Select Invoices to Pay

Printing vendor payment checks

Reversing accounts payable checks from a prior year

Reversing accounts payable invoices from a prior year

More resources

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