The Secondary Payees window provides a way to add secondary payees to invoices. Secondary payees are most often involved with subcontractor invoices because they have sub-vendor suppliers who have lien rights to the project. It is critical to ensure that these suppliers get paid. The use of two-party
There are several ways to enter the secondary payees. You can do so when you enter a new subcontractor’s invoice in the 4-2 Payable Invoices/Credits window by entering the name and amount payable to each supplier in the Secondary Payees window. You can also add one or more secondary payees to existing vendor invoices.
You will notice upon looking at the Secondary Payees window that it has three main parts: the grid, the vendor line, and the totals line.
Grid Columns |
Description |
Secondary Payee |
The name for the second party that will appear on the two-party |
Amount |
The total amount that should be paid on two-party |
Paid |
The total amount of payment made to this payee. This column is not editable. |
Balance |
The Amount minus the Paid as calculated by Sage 100 Contractor. This column is not editable. |
To Pay |
The amount scheduled for a two-party |
The vendor line appears under the grid. The information in the vendor line reflects information related to the grid columns for the vendor on the invoice.
Vendor Line |
Description |
Vendor Name |
Displays the vendor name and the invoice information that applies directly to the vendor. |
Amount |
The amount is reduced as entry is made in the Amount column in the grid. In other words, the vendor receives whatever funds remain after the secondary payee(s) are paid. |
Paid |
The total amount of payment that has been made directly to the vendor. |
Balance |
The Amount minus the Paid. It is likewise adjusted whenever the Amount on this line changes. |
To Pay |
The amount scheduled for payment directly to the vendor. This text box allows you to enter or edit the amount. |
The totals line appears under the double line and reflects the entire invoice. The To Pay total reflects the sum of all To Pay amounts on this window. Upon saving it is sent back to its corresponding field at the bottom of the 4-2 Payable Invoices/Credits window.
Discounts are not reflected on this screen. They are applied against the vendor’s balance. You cannot apply a portion of the invoice’s discount against the balance of a secondary payee.
After saving the information in the Secondary Payees window and subsequently the 4-2 Payable Invoices/Credits window, the next logical step could be to print and post the
Here is an example. Suppose you subcontracted the electrical work on the construction of a home. Upon completion of the job, the subcontractor sends an $8,500 invoice, the amount of the contract. The invoice lists three suppliers and the associated costs: a materials supplier—$2,000; a lighting supplier—$1,500; and an equipment supplier for a backhoe to perform ground work—$300. To ensure that each of the subcontractor’s suppliers is paid, you can print a two-party
When you print
In additional, consider the following points: