Entering open credit invoices
When you apply a credit, Sage 100 Contractor adjusts the invoice and vendor balance. If the credit has a balance after applying it to an invoice, Sage 100 Contractor assigns the credit status 1-Open, but if the entire amount of the credit is applied, Sage 100 Contractor assigns it status 4-Paid.
To enter an open credit invoice:
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1
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Open 4-2 Payable Invoices/Credits. |
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a
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In the Invoice# text box, enter the credit invoice number.
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b
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If the credit invoice is for a purchase order, in the Order# text box, enter the purchase order number. |
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c
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If the credit invoice is for a subcontract, in the Subcontract# text box, enter the subcontract number. |
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d
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In the Vendor text box, enter the vendor number. |
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e
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In the Job text box, enter the job number. |
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f
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If the job uses phases, enter the phase number in the Phase text box. |
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g
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In the Description text box, enter a brief statement about the credit. |
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h
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In the Invoice Date text box, enter the invoice date. |
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i
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In the Due Date text box, enter the date payment is due. |
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j
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In the Discount Date text box, enter the date the discount expires. This is the last day by which the vendor can receive payment for you to receive a discount. |
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k
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In the Shipping text box, enter the shipping tag or ticket number. |
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l
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In the Reference# text box, enter the payable invoice number to which you want to apply the credit. |
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m
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In the Status list, click the invoice status. |
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n
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In the Type list, click the invoice type. |
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3
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In the grid, do the following: |
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a
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In the Description cell, enter a brief statement about the credit. |
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b
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In the Quantity cell, enter the quantity of items as a negative amount. |
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c
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In the Price cell, enter the price for a single item. |
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d
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In the Account cell, enter the ledger account number. |
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4
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Repeat step 3 for each item. |
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5
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Save the credit invoice. |
Tip: When making vendor payments, you can apply the credit invoice.