Security features of Sage 100 Contractor

Sage 100 Contractor provides a variety of security features that allow you to restrict access to data in each company. You can do the following:

• Create a list of users and passwords for each company. This list provides the means to restrict access to individual companies. Restricting access to a company also restricts access to its archive.
• Create groups of users. Security groups provide a way to collect users together in meaningful sets such as project managers, payables clerks, or payroll clerks. With groups established, you can then assign each user to up to five security groups.
• Control the admission of users to windows through security groups and assign access rights to each security group.
• Control items within windows such as text boxes, lists, check boxes, and grid columns. By limiting what information a security group can enter or view in a window, you also restrict access to that same information in queries and reports. For example, you might not want to allow the payroll clerks security group access to salaries and wage rates in the employee files. The payroll clerks will not be able to view salaries and wage rates in the employee files, or while entering timecards, or by running any payroll reports.

Each company in Sage 100 Contractor can use different user names, passwords, security groups, and access rights. You only have to set up security groups and access rights one time for each company. As you add or remove users from the User List, you can simply assign or reassign users to the proper security groups.

Important! Many actions in Sage 100 Contractor can only be performed when logged on as supervisor. When setting up security, it is critical that you add a password for the user name supervisor.