Entering accounts payable invoices for subcontract lines

Working with 4-Accounts Payable > 4-2 Payable Invoices & Credits > Entering accounts payable invoices for subcontract lines

Entering accounts payable invoices for subcontract lines

There are situations where you may need to invoice a portion of a subcontract. For example, you may want to invoice only the amount of one or more subcontract lines.

To enter a invoice for a portion of a subcontract:

Open 4-2 Payable Invoices/Credits.

In the Invoice# box, enter the invoice number.

In the Subcontract# text box, enter the contract number, and press the Enter key.
Information from the subcontract autofills the grid.

In the Description box, enter a description.

In the grid, locate the Quantity column, and then do one of the following:

Delete the quantity or quantities of the line or lines you do not want to invoice.
Enter a quantity between 1 and –1. For example, .5 for 50 percent.

Click the Automatically job cost while saving this record toolbar button.

Recall the record, and note the amounts displayed in the Invoice Total, Balance, and Net Due boxes located near the bottom-right of the window.

Open 6-7-1 Subcontracts, and recall the subcontract record that you partially invoiced.

Note the amounts in the Invoiced and Remaining Total boxes.

Links to more information . . .

About subcontracts

Entering vendor records

Verifying contract balances

Options for saving payable invoices

More resources

For additional online resources for Sage 100 Contractor products, visit the Sage Customer Portal. Use the portal to access the knowledgebase, chat online with customer support, or enter a customer support ticket.

For additional training on Sage products, visit Sage University.