About entering partially paid items on receivable invoices

Important! We strongly recommend that you work with your business partner and accounting professionals before you begin with accounts receivable startup.

If you have partially paid items, you must enter them as two separate transactions. For example, an invoice is fully paid but the retention has not been fully released. The first transaction contains the paid amount, which is entered in the Paid box, and is assigned status 4-Paid. The second transaction contains the grid entry for the retention. The entire amount is entered in the Retention box, and is assigned status 1-Open.

Use the same invoice or credit number for both transactions. But for the paid invoice, type PD at the end of the invoice or credit number. The open record retains the original invoice or credit number.

Some invoices may have discounts or retention. You can include the discount or retention by entering the amount in the Discount Available or Retention box.