Voiding payroll records and re-entering the correct data for previously issued checks

Working with 5-Payroll > 5-2 Payroll Processing > 5-2-2 Payroll Records > Reprinting Payroll Checks > Voiding payroll records and re-entering the correct data for previously issued checks

Voiding payroll records and re-entering the correct data for previously issued checks

Caution! Voiding payroll records is not possible from 5-2-2 Payroll Records if the record has a status of 2-Cleared in the general ledger. To void a posted payroll record, you must change its status in 1-3 Journal Transactions to 1-Open. Changing general ledger transactions with a status of 2-Cleared is not a recommended best practice in accounting.

To void a payroll record and re-enter the correct data for a previously issued check:

Open 5-2-2 Payroll Records.

Using the data control, select the record.

Void the record.

Enter a payroll advance for the net amount of the erroneous check.

In the record for the advance, enter the original check number in the Check Number text box.

Enter a payroll record with the correct data.

Open 5-2-3 Compute Payroll.

Trial-compute and review the record.

If the record is correct, you can final-compute the record and print the check.

Tips:

Always provide the employee with a copy of the correct payroll information. If you overpaid the employee due to error and the subsequent check results in a net $0 amount, print the check to plain paper.
If you underpaid the employee due to error, print the new paycheck and give it to the employee.

Links to more information . . .

Voiding payroll records

Entering payroll advances

Entering timecards

More resources

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