Processing payroll
It is important to establish a routine for payroll entry. If you are unfamiliar with payroll entry or do not have a standard set of procedures, use the following guidelines to help you through the process. You may not need to perform every step outlined.
Tip: The individual payroll records can also be printed from 5-2-2 Payroll Records.
To process payroll:
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1
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Open 5-2-1 Employees, and do the following: |
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a
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Enter any new employee records. |
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2
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Open 5-3-4 Paygroups and enter any new paygroups. |
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3
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Do one of the following: |
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a
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Open 5-2-2 Payroll Records, and enter the timecards. |
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b
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Open 5-5-1 Daily Payroll Entry, and enter the daily records. |
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4
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Open 5-2-8 Timecard Journal. |
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5
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Select one of the reports from the range of 5-2-8-51 through 5-2-8-72. |
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6
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Then print the report and verify the timecard data. |
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7
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If you enter any corrections, print a new file copy of the report. |
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8
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Open 5-2-3 Compute Payroll and do the following: |
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a
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If you have added or changed employees, paygroups, or payroll calculations, trial-compute the records. |
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b
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Open 5-1-2 Payroll Check Register. |
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c
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Select Report 5-1-2-21 Payroll Check Register with Calculations. |
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e
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Carefully review the timecards, employees, paygroups, and calculated amounts. |
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f
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If you have changed the timecard calculations, then trial-compute the payroll, print the report, and review it again. |
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g
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When you have resolved all errors, final-compute the records in 5-2-3 Compute Payroll. |
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9
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Open 5-2-4 Payroll Checks. Then print the payroll checks. |
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10
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Open 5-1-2 Payroll Check Register. Select the register (report) you want to print and print a file copy. |
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11
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Open 5-2-6 Post Payroll to GL. Post payroll. |