We recommend that you perform the following tasks on a weekly basis. Be aware, however, that you may need to customize your list of weekly accounting tasks to fit your company’s specific needs.
| 1 | Perform the following Accounts Payable tasks: |
| a | In the 4-3 Vendor Payments window, select the invoices for payment. |
| b | In the 4-3 Vendor Payments window, verify the selected invoices by doing the following: |
| i | Review the vendor totals. |
| ii | Print and review the Set to Pay report. |
| c | In the 4-3 Vendor Payments window, print the Lien Waivers. |
| d | In the 4-3 Vendor Payments window, prepare the vendor payments by doing the following: |
| i | Print payment vouchers. |
| ii | Print the check report. |
| iii | Print vendor checks. |
| e | File copies of vouchers and checks with the original invoices being paid in vendor files. |
| 2 | Perform the following Payroll tasks: |
| a | In the 5-2-1 Employees window, enter new employees and modify existing employee information as needed. |
| b | In the 5-5-1 Daily Payroll window, process the daily payroll. |
| c | In the 5-2-2 Payroll Records window, enter weekly timecards. |
| d | In the 5-2-3 Compute Payroll window, trial-compute the payroll records. |
| 3 | Verify the records by doing the following: |
| a | In the 5-2-8 Timecard Journal window, print the 21-Timecard Journal report. |
| 4 | Submit the report to the owner or project supervisor for approval. |
| 5 | In the 5-1-2 Payroll Check Register window, print the payroll check register and review the calculations. |
| 6 | In the 5-2-2 Payroll Records window, enter the corrections to timecards or calculations. |
| 7 | In the 5-2-3 Compute Payroll window, final-compute the payroll records. |
| 8 | In the 5-2-4 Payroll Checks window, print payroll checks. |
| 9 | In the 5-2-7 Compensation Slips window, print compensation slips for prevailing-wage projects. |
| 10 | In the 5-1-2 Payroll Check Register window, print the payroll check register. |
| 11 | In the 5-2-6 Post Payroll to GL window, post the payroll to the general ledger. |
| 12 | If your company makes weekly tax deposits, prepare the 941 and state tax deposit payments by doing the following: |
| a | In the 5-4-1 Federal Forms window, calculate the 941 tax liability. |
| b | In the 5-4-2 State Forms window, print the state tax report. |
| 13 | In the 1-1 Checks/Bank Charges window, enter and print the check. |
| 14 | If applicable, in the 1-3 Journal Transactions window, enter a general ledger transaction for telephone/automatic payments. |
| 15 | In the 5-1-6 Certified Payroll Report window, print certified payroll reports. |
| 16 | Perform the following Accounts Receivable tasks: |
| a | In the 3-10-2 Compute T&M Invoices window, compute the time and materials billing. |
| b | In the 3-10-1 T&M Billing Setup window, set up new time and materials jobs. |
| c | In the 3-10-5 T&M Wage Rates and 3-10-6 T&M Equipment Rates windows, assign the wage and equipment rate tables as applicable. |
| d | In the 3-10-3 Print T&M Invoices window, print the time and materials invoices. |
| e | In the 3-10-4 Post T&M Invoices window, post the time and materials invoices to the general ledger. |
| 17 | In the 8-5 Equipment Payments window, prepare the equipment payments. |
| 18 | Make a weekly backup of company data. |
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Using daily routines in Sage 100 Contractor |
For additional online resources for Sage 100 Contractor products, visit the Sage Customer Portal. Use the portal to access the knowledgebase, chat online with customer support, or enter a customer support ticket.
For additional training on Sage products, visit Sage University.